2019 MTA Annual Convention Sponsor & Exhibitor Registration
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 Export to Your Calendar 3/18/2019 to 3/20/2019
When: March 18-20, 2019
Where: Map this event »
Hyatt Regency Minneapolis
1300 Nicollet Mall
Minneapolis, Minnesota  55403
United States
Contact: 651-291-7311


Online registration is available until: 3/18/2019
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2019 Minnesota Telecom Alliance Annual Convention in Minneapolis

March 18-20, 2019 | Minneapolis, Minnesota

2019 Sponsor and Exhibitor Opportunities

>> Download the Prospectus

Take advantage of this unique opportunity to meet and network with more than 1,100 professionals from throughout the Upper Midwest. Register to exhibit at the 2019 Annual Convention today! It is a "do-not-miss" opportunity to showcase your company, products and services.

Plan to join us on March 18-20, 2019 at the Hyatt Regency in Minneapolis, MN. The MTA Annual Convention continues to be the largest state telecommunications association convention in the nation. It represents the interests of more than 80 small, medium and large telecommunications providers that provide advanced telecommunications services like voice, data, wireless video, and high-speed Internet access to Minnesota’s metropolitan and rural communities.  

Register for your booth space today!

The Convention is a great way to get your message out to this group and the support of our exhibitors and sponsors is what makes this convention possible. Consider becoming a keystone of our pinnacle event! Multiple levels of convention sponsorship opportunities are available. Once again, Vendor Demos are available and will be located in the middle of the exhibit hall this year.  

If you have questions about the exhibitor or sponsorship information, please contact Briana Baker at the MTA Office at brianab@mnta.org or (651) 290-6287.

Convention Highlights

MTA Opening Reception
Monday, March 18, 5:30 p.m. – 7:00 p.m.
All exhibitors are invited to attend this annual reception. This event offers a wonderful opportunity to network with MTA members and convention guests.

Issues Update Luncheon
Tuesday, March 19, 12:30 p.m. – 1:30 p.m.
This luncheon will provide an opportunity to get together to discuss issues and challenges and receive a legislative update. $45 per person to attend (includes lunch).

Associate Members Reception
Tuesday, March 19, 4:30 p.m. – 6:00 p.m.
Join the Associate Members in the MTA Exhibit Halls for the “Celebrating 110 Years of Serving Minnesota”. This reception provides an opportunity to connect with attendees in a relaxed and fun environment.

MTA Booth Design Contest
An award will be given to the booth that best encompasses this year’s “Celebrating 110 Years of Serving Minnesota” theme. The MTA Board of Directors will cast their votes for the booth that best embraces this theme.

Associate Member Convention Exhibitors Meeting
Wednesday, March 20, 8:00 a.m. – 8: 30 a.m.
The MTA Associate Member Convention Committee will take comments from fellow exhibitors regarding the Convention. Let us know how we did and what we can do to continue to improve our annual show. This is the meeting where ideas are gathered for next year, so please plan to attend.


Sponsorship Levels and Benefits

Keynote Sponsor — $5,000

(One available, SOLD)

The Keynote is the heart of any convention and the most well-attended session. Through this opportunity, you’ll reach hundreds of attendees!

Platinum Level benefits plus...

  • Recognition on the program’s onsite signage
  • Recognition in the speaker’s program description on the MTA website
  • Opportunity for a representative of your company to introduce Keynote

Platinum Sponsor — $3,500

  • Your company logo featured on the online registration page and displayed throughout convention events and promotions
  • First priority to host a User Group meeting and/or Vendor Demos
  • Three additional complimentary registrations

Gold Sponsor — $3,000

  • Your company name featured on the online registration page and displayed throughout convention events and promotions
  • First priority to host a Vendor Demo
  • Two additional complimentary registrations

Mobile App Sponsor — $2,500

(One available)

Your company will be at the fingertips of over 900 attendees by sponsoring the annual convention app!

Silver Level benefits plus...

  • Be the exclusive sponsor of the Convention’s mobile app
  • Company logo displayed throughout mobile app and on signage

Lanyard Sponsor — $2,500

(One available — SOLD)

Attendees are required to wear their name badges to all functions, giving your company thousands of impressions during the convention. Company is responsible for supplying the lanyards. 

Silver Level benefits plus...

  • Company logo imprinted on each attendee lanyard

Silver Sponsor — $2,000

  • Your company name featured on the online registration page and displayed throughout convention events and promotions
  • Opportunity to host a Vendor Demo
  • Two additional complimentary registrations

Breakout Session Sponsor —  $1,500

Attendees find it difficult to choose among the dozens of sessions built into each convention track, but it’s easy to notice your support!

Bronze Level benefits plus...

  • Exclusive sponsor of one breakout session of your choice
  • Opportunity to place materials on table inside room and introduce the speaker
  • Logo recognition next to sponsored session in convention materials

Schedule at a Glance Sponsor— $1,500

(One available)

Bronze Level benefits plus...

  • Exclusive sponsorship of the convention Schedule-at-a-Glance
  • Company logo displayed on insert that will go in every attendees’ name badge

Bronze Sponsor — $1,000

  • Your company name featured on the online registration page and displayed throughout convention events and promotions
  • One additional complimentary registration

Marketing Email Blast Sponsor — $1,000

(Four available)

  • Expose your company to all convention attendees and MTA members via an all-MTA database email sent out by our staff. Simply provide the HTML and subject line, and we’ll do the rest!
  • Content for this email is due no later than January 24, 2019.

Continental Breakfast Sponsor — $1,000

(Two available)

Be the first to welcome attendees in the morning!

  • Exclusive sponsorship of one of the continental breakfasts at the Convention
  • Company logo displayed on signage at the buffet tables

Coffee Break Sponsor — $750

(Two available)

Help attendees quench their thirst as an official coffee break sponsor!

  • Exclusive sponsorship of one of the beverage breaks at the Convention
  • Company logo displayed on signage at the break stations
  • May provide personalized cups and/or napkins

Opening Reception Sponsor — $300

Help welcome attendees to the most talked-about convention in the telecom industry!

  • Company name recognition on event’s onsite signage
  • May provide personalized cups and/or napkins

Exhibiting Details

Booth Rental Rates

Exhibits fees are based on MTA membership status.

Early Bird* Rates
MTA Member Booth Rental: $1,000
Non-member Booth Rental: $1,490

Standard Rates
MTA Member Booth Rental: $1,150
Non-member Booth Rental: $1,640

*Early Bird Discount is available for exhibitors whose contracts are received by the Early Bird Deadline of January 25, 2019.

Exhibit Space Specifications

Booths are 8' deep x 10' in dimension. The back of each booth extends 8’ from the floor with 3’ high dividers between booths. The booth is constructed with aluminum rails on which blue draperies are hung.

Included with Your Booth Space

  • 1 standard ID sign that includes your company name and booth number
  • Carpet (the hotel’s carpet is multi-color)
  • Two plastic contour chairs
  • Wastebasket
  • 24-hour exhibit area security
  • 2 Exhibitor registrations per 8 x 10’ booth
  • Company listing in Convention materials
  • Pre and post-Convention list of registered attendees
  • Sponsorship of Tuesday’s Associate Members Reception
  • Access to the entire Convention ($45 per person fee required for Issues Luncheon)

NOT Included

  • Table
  • Amenities (including electricity) are not included in the exhibit fee but can be ordered through the Exhibitor Services Kit
  • Receiving or handling of exhibit material

>> View Current Exhibitors and the Exhibitor Floor Plan

Assignment of Space

The date your application is received, sponsorship, and your preferences will be taken into consideration during the assignment process. MTA will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the space requested or near a competitor. Exhibit space is available on a first-come, first-served basis. A confirmation email with your booth number will be sent once an assignment has been made.

Balance Due Deadline

All invoices for booth spaces, sponsorships, and membership must be paid in full by Friday, January 25, 2019. Failure to meet this deadline may result in a termination of exhibit/sponsorship application or a reassignment of the space at the discretion of MTA. No company will be allowed to set-up at the Convention with an unpaid balance.

Booth Personnel Registration

Registration for booth personnel will open in February. MTA does not register your booth personnel. Each booth purchased includes two exhibitor registrations. Additional badges may be purchased.

MTA Member Registration Rates*
$200 pre-registration, $250 onsite

Non-Member Registration Rates
$340 pre-registration, $390 onsite

*Pre-Registration Discount is available for exhibitors whose booth personnel registration is received by March 1, 2019.

Booth Registration
Exhibit and sponsorship registration must be completed online. Exhibitor registration must be received by February 22, 2019 for inclusion in Convention materials.

Convention Schedule

MONDAY, MARCH 18
Noon – 6:30 p.m. Registration Desk Open
Noon – 5:00 p.m. Exhibit Set-up
1:00 p.m. – 2:45 p.m. User Group Meetings
3:00 p.m. – 4:50 p.m. Breakout Sessions
5:30 p.m. – 7:00 p.m. MTA Opening Reception at the Hyatt (Name badge required) 

TUESDAY, MARCH 19
7:30 a.m. – 5:00 p.m. Registration Desk Open
8:00 a.m. – 10:15 a.m. General Session and Annual Meeting
8:00 a.m. – 12:30 p.m. Exhibit Set-up
10:30 a.m. – 12:20 p.m. Breakout Sessions
12:30 p.m. – 1:30 p.m. Issues Update Lunch
1:00 p.m. – 6:00 p.m. Exhibits Open
2:00 p.m. – 5:30 p.m. Vendor Demos in the Exhibit Hall

4:30 p.m. – 6:00 p.m. Associate Members Reception (located in the Exhibit Hall & Nicollet Ballroom)

WEDNESDAY, MARCH 20
7:30 a.m. – 1:00 p.m. Registration Desk Open
8:00 a.m. – 8:30 a.m. Associate Member/Convention Exhibitors Meeting (all exhibitors are encouraged to attend)
8:30 a.m. – 10:30 a.m. Exhibits and Breakfast
9:30 a.m. – 11:00 a.m. Safety Peer Group and MICE
10:30 a.m. – Noon Exhibit Tear-Down
11:00 a.m. – Noon Keynote

Convention Services

GES Exposition Services is the company that provides the Convention services (e.g. table, booth furnishings, labor, rental displays) for our 2019 Convention. GES will send your main company contact person an Exhibitor Services Kit via email about six weeks before the Convention.

Shipping Information

The GES Exhibitor Services Kit will provide full shipping information including labels. GES will receive, store, and deliver your packages directly to your booth. You cannot ship directly to the hotel. All shipments MUST go through GES. The hotel will not accept advance shipments. Freight can arrive between February 12, 2019, to March 13, 2019. Any freight received before or after these dates are subject to a surcharge. GES will be on site Wednesday, March 20, to assist with return shipments if necessary.

Important Exhibitor Policies and Information

  • MTA does not allow the hosting and/or sponsoring of any meetings/receptions/etc., at any time during Convention activities, meetings or events.
  • Exhibiting companies who wish to provide food/beverage for attendees must order directly through the hotel.
  • Lead retrieval systems will not be used at the convention.
  • Placement of exhibition equipment/materials must not block the visibility of neighboring exhibitors or extend beyond the booth.
  • MTA reserves the right to relocate any exhibitor in a space if MTA determines it is in the best interest of the Convention.
  • Large equipment vehicles must have less than 1/4 tank of gas while on the exhibit floor. Once the equipment is in position, the battery must be disconnected and the gas cap locked or taped shut. A sheet of heavy plastic must be placed beneath the equipment to protect the floors. The drive-in entrance dimensions are 10 ft. high by 12 ft. wide.

>> View Full Exhibit Agreement

Lodging Information

Hyatt Regency Minneapolis
1300 Nicollet Mall, Minneapolis
Rate: $164 single/double, $174 triple, $184 Quadruple
Cutoff Date: February 25, 2019
Phone: 1-888-421-1442
Web: https://book.passkey.com/go/MTA2019

Questions about sponsorship opportunities?

Please contact Briana Baker, MTA Convention Exhibitors Event Manager, at 651-290-6289 or brianab@mnta.org.

Cancellation
Written cancellation notice must be received online by January 24, 2019, to receive a 50% refund. No refunds will be given after this date. Exhibitors who purchased a sponsorship will not be allowed to receive a refund. If MTA cannot hold the Convention due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impossible to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of Convention handouts and any other materials that would have been distributed. Fixed Convention expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/ exhibitors. MTA is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the Convention.

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